Vendor Rules

Booth Assignment
Food Service
Loading Docks
Mall Location
Parking Rules
Plant Sales
Show Dates and Hours
Take Down
Vendor Setup

Show Dates and Hours:

Friday, February 10, 2012: 10 am - 9 pm
Saturday, February 11, 2012: 10 am - 7 pm
Sunday, February 12, 2012: 11 am - 6 pm

Mall Location:

The Westminster Mall is conveniently located off the 405 Freeway, Goldenwest exit on the corner of Goldenwest St. and Bolsa Ave in Westminster, CA.
Mall website:

Vendor Set-Up:

Thursday, February 9, 2012 – 8 am to 10 pm

Vendors may begin to unload and set up at 8 am. After 10 am when the mall opens to the public, all load-ins must be hand carried per mall management (no dollies or hand carts). This also applies for the duration of the show.

Check-in is in the Display Room #2002C on the second floor of the Macy's wing.
All show activities are in the Macy's wing this year.

Restocking and unloading with carts and dollies can be done when the mall opens at
7 am to 10 am.

Take Down:

Sunday, February 12, 2012 – 6 pm to 10 pm

This applies to vendor booths and displays.


Check-in is in the Display Room #2002C, on the second floor of the Macy's wing.

Booth Assignment:

Booth assignment will be posted on website shortly as these details are still in progress.

Loading Docks:

Vendors whose booths will be on the first floor are to use the lower level dock (Dock D) that is located between JC Penney and Sears on the northeast side of the mall.

Vendors with booths on the second level are to use the upper level loading dock
(Dock E) that is located next to the Target Store on the east side of the mall (this would be to the right of Target).

See the enclosed mall diagram for the location of the two docks. Plants and supplies can only be transported through the loading dock areas.

Parking Rules:

Happily, there is abundant parking both for the public and for vendors. There is an area immediately below the large electronic sign adjacent to the freeway that has been designated for the vendors. You may park there for the duration of the show.

Parking permits will be issued in the show office at the time arrival, and they are to be displayed on the dashboard of your vehicle to alert mall security that you are a show participant.

After you have unloaded your plants and supplies in the loading dock area, please move your vehicle to the designated parking area so that other vendors may unload.

All mall parking regulations, fire zones, red curbs will be enforced.


A copy of your current and valid Sellers Permit issued by the California State Board of Equalization must be displayed at your vendor booth. A copy is also to be on file with the show committee.

BOE agents are known to visit orchid shows to check for the permits. If the committee does not have a copy of this permit submitted with your application, no booth assignment will be made. Note that refunds will not be given for failure to secure or provide the show management with your Sellers Permit.

You can download an application form from the 2 Publications Section of the BOE at or by calling 800-400-7115.

  • Electricity will be provided as part of the vendor booth fee and is only for a cash register and lighting. If you have not already submitted your request, please send email to Richard Hara at
  • Final assignment of vendor spaces is at the discretion of show management.
  • Vendor must staff booth during open hours of the entire show.
  • Vendors are to clean up and restore their vendor space to its original state (all trash removed). The mall provides large trash containers and trash compactors outside. No water in the trash compactors; water to be drained off in drains located near trash compactors. Please crush all cartons, etc.
  • The carpeted vendor area will be inspected before and after the show. Any damage to the carpet (i.e., water, bark or food stains) will be billed to you, the vendor. Further, vendor agrees to accept full responsibility to pay for any damage caused by them to the premises.
  • Vendor booth space cannot be sold by anyone other than show management.

Plant Sales:

Owners of plant materials must be prepared to provide copies of phytosanitary and CITES documents upon demand. All plants must be nursery grown.

Vendors are to follow Agricultural Commissioner requirements. All CITES regulations must be followed. Any violations may result in the vendor being prohibited from participating in the current and future NHOS Orchid Shows.

  • All plants must be properly labeled INCLUDING SELLER CONTACT INFORMATION.
  • The sale price of all plants and materials must be clearly marked.
  • Vendor agrees to assume all responsibility for the proper collection and payment of all federal, state, and local taxes. Vendor is to clearly post tax collection policy in booth.
  • No distribution is allowed of sales materials, flyers, lists, etc. in the exhibit area or show parking lot.

Food Service:

The mall has an extensive food court with a large variety of dining choices where you may purchase your meals.


See attached listing of hotels and motels located near the Westminster Mall.


Vendor Liaison
Ha Bui

Thank you for your participation in Newport Harbor Orchid Society's 2012 Orchid Expo. We look forward to a successful show.

Show Committee Members